Set Printing Setup System Preferences
Posted on: Friday, March 11th, 2022 | ID: #545


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Use the Printing Setup tab in the System Preferences Editor window to set up the system preferences to print labels, reports, and Invoices for a total of 100 printers.

To set your printing setup system preferences:

  1. On the Tools tab, select System Preferences and then Printing Setup. The Printing Setup tab in the System Preferences Editor window appears. The Printer grid at the top of this tab shows all printers currently set up.

  2. To add a printer to the Printer grid:

  3. Type a unique ID in the Printer ID box.

  4. Click the down arrow in the Printer Type box and select the type of printer (that is, World Ease, Report, Invoice, Dangerous Goods, or Label).

  5. Click the Add button.

    Tip: If updating a printer, see step 4.

  6. If the Printer Type is Report, Invoice, or Dangerous Goods, the Print window appears.

  7. Under Printer, click the down arrow in the Name box and select a printer.

  8. Click the OK button. The printer is added to the Printer grid.

  9. Skip to step 6.

  10. If the Printer Type is Label, the Label Printer Setup window appears.

  11. Click the Change Label Printer button, select a printer in the Printer Selection window, and click the Select button.

    Tip: If your printer is not shown, see Install a Label Printer.

  12. Under Label Configuration, select the label stock dimension and extended area usage (if available). See Choose the Right Label Stock and Set Up a Label or World Ease Printer.

  13. Click the Apply button. The printer is added to the Printer grid.

  14. Skip to step 6.

  15. If the Printer Type is World Ease, the World Ease Label Printer Setup window appears.

  16. Click the Change World Ease Label Printer button, select a printer in the Printer Selection window, and click the Select button.

    Tip: If your printer is not shown, see Install a World Ease Label Printer.

  17. Under Label Configuration, click the down arrow in the Label Stock Dimensions box and select Thermal 4×11 or Thermal 4x11GDI. See Set Up a Label or World Ease Printer.

  18. Click the Apply button. The printer is added to the Printer grid.

  19. Skip to step 6.

  1. To update a printer in the Printer grid:

  2. Select the printer you want to update in the Printer grid. The information for the printer appears under the Printer grid.

  3. Update the fields under the Printer grid as needed.

  4. Click the Printer Setup button to update the printer and/or label configuration.

  5. Click the Update button. The printer is updated in the Printer grid.

  6. Skip to step 6.

  1. To delete a printer in the Printer grid:

  2. Select the printer you want to delete in the Printer grid.

  3. Click the Delete button. A confirmation message appears.

  4. Click the Yes button. The printer is deleted from the Printer grid.

  5. Skip to step 9.

  1. Select other options if available for the printer selected in the Printer grid:

  2. Select the Default Printer check box if this printer is the default for this printer type. One default printer is allowed for each printer type.

  3. If you selected the Generic Barcode or SSCC-18 Barcode for the extended area, click the down arrow in the This Reference Number is Assigned to the Selected Barcode box and select the reference number to be encoded in the barcode.

    Tip: You must enter the actual barcode for this option in the corresponding Reference Number box on the Reference tab in the Shipping window.

  4. If you selected Graphical Image (Company Logo) for the extended area, click the Select Image button on the Preferences tab in the Shipper Editor window and then select the image file you want to use in the extended area.

    Tip: In order for the image to print, you must specify Graphical Image (Company Logo) for the Label Configuration and the location of the graphical image.

  5. If you selected References Numbers for the extended area, type the reference numbers on the Reference tab in the Shipping window.

  6. Select the Print Shipment Doc Label check box to print a shipment-level document label.

  7. Select the Print Package Doc Label check box to print a package-level document label.

  8. Select the Print Freight Doc Label to print a Freight document label.

  9. Select the appropriate consignee label check boxes. If you select the Print Freight Consignee Label check box, select either Per Handling Unit or Per Piece.

  10. Click the Print Test Label button to test a printer and stock.

  11. Click the Clear button to clear all entry fields if needed.

  1. Click the Update button.

  2. Select other label options that apply to all label types:

  3. Under Reference Numbers Printed on the Label, click the down arrow in each This Reference No. Prints on the Label box and select a reference number to print on the label. See Specify the Reference Numbers.

  4. Under Preferred Label Printing, click the down arrow in the Print Package Label box and select when you want to print the package labels:

  5. As You Complete Shipment – prints all package labels for a shipment after you process the shipment. This is the default. The status code XOFY appears on the status bar in the Shipping window.

    Tip: Distribution list processing and international shipments always use this preference. If you set a different preference and then process one of these types of shipments, WorldShip temporarily switches to this preference and switches back to your original preference after processing the shipments. The following message appears at the bottom in the Shipping window: “Your shipment processing mode has been changed.”

  6. As You Process Each Package – prints the labels for each package as each package is complete. The status code PAYG appears on the status bar in the Shipping window.

  7. Ask User – prompts you to enter your preferred label printing choice each time you process a shipment. The status code ASK appears on the status bar in the Shipping window.

  8. Under Preferred Label Printing, select the Print X of Y Values on Each Label check box as needed.

  9. If you selected As You Process Each Package in the Print Package Label box, the Print X of Y Values on Each Label check box becomes active. Select this check box to print the X of Y value on the package label as you process each package. The status code PGXY appears on the status bar in the Shipping window, and you must provide the total number of packages in the shipment each time you enter a shipment.

  10. If you selected As You Complete Shipment in the Print Package Label box, the Print X of Y Values on Each Label check box becomes inactive and selected.

  11. If you selected Ask User in the Print Package Label box, the Print X of Y Values on Each Label check box becomes inactive and clear.

  12. Under Preferred Label Printing, select the Print Return Service/Import Control Receipt check box if you want to print the Return Service Customer Receipt for UPS Print Return Label, UPS Returns Exchange, and UPS Returns Pack and Collect shipments and the Import Control Receipt for UPS Print Label shipments. If you do not want to print these receipts, clear the Print Return Service/Import Control Receipt check box. See Generate Return Service Customer Receipts and Generate Import Control Receipts.

  13. During batch processing, select Print Error Label under Preferred Label Printing if you want to print error labels for each package when a package fails to process.The label identifies the error that caused the shipment to fail processing and is a placeholder so the labels are in the same order that the packages are processed. There are no Error labels for Air Freight, Ground Freight and Trade Direct LTL shipments.

  1. Do one of the following:

  2. Click the Apply button to accept the changes made on any System Preferences Editor tab and keep the System Preferences Editor window open.

  3. Click the OK button to accept the changes made on any System Preferences Editor tab and close the System Preferences Editor window.

  4. Click the Cancel button to remove changes made on any System Preferences Editor tab and close the System Preferences Editor window.

For information on setting up a printer, see Choose the Right Label Stock, Set Up a Label Printer, and Set Up a Report or an Invoice Printer.



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